TERMS OF REFERENCE FOR PURCHASE AND ROLL OUT OF MICROSOFT DYNAMICS 365 BUSINESS CENTRAL

Action Africa Help International (AAH-I) is an African-led, Africa focused international non-governmental organization that works with communities in Africa, particularly women, children and youth, to sustainably improve their quality of life.

AAH-I woks as a facilitator with the most marginalized communities in Africa (Kenya, Somalia, South Sudan, Uganda, Zambia, Djibouti, and Ethiopia), supporting their self-reliance efforts so that they can empower themselves to become resilient and ensure that no one is left behind.

AAH-I is looking at implementing an Enterprise Resource Planning (ERP) system that will help with the management of various departmental information. The chosen system is MS Dynamics 365 for 10 users.

Employer:                                         Action Africa Help International

Deadline for applications:                24th February 2021

Type of Contract:                             Short Term consultancy

Duration of Consultancy:                 4-6 months

Expected Start Date:                         5th March 2021

2.0 Objectives

The overall system will be the organization’s application that will encompass the below applications/modules:

  1. Financial management- General ledger, budgeting, cash management, payables, receivables, fixed assets, periodic activities, payroll, travel manager, and reporting (Business Intelligence).
  2. Procurement- purchase requisitions, purchase request for quotations, quotation analysis, order processing, purchase invoices, and asset dispatch/ delivery, asset management/ inventory.
  3. Human Resources Management- User information, jobs/ employee management, recruitment, employee manager, leave management, performance evaluation and appraisal, training manager, and timesheets manager.
  4. Programs- M&E, warehouse management, fuel management, fleet management, utility maintenance, production management.

3.0 Scope of the Work

The contractor will customize Microsoft Dynamics 365 to meet the requirements of AAH-I. The scope of the customizations is outlined in “AAH-I Microsoft Dynamics 365 Customization Requirements”.

5.0 Consultants qualifications and experience

The service will be delivered by a consulting firm with at least the following:

  1. Proven previous works with a minimum of 4 other I/NGOs where the same system was configured and rolled out. A DEMO in FINANCE module will be needed.

9.0 How to apply

Applications should be sent to  procurement@actionafricahelp.org  by 24th February 2020 with the assignment title in the subject line of the email or dropped at the tender box at;

Action Africa Help International

Upper Hill Nairobi

7th Floor, Nachu Plaza, Kiambere road.

NB: Only shortlisted firms shall be contacted.

Documents: 1. TOR, 2. Customization Requirements

TERMS OF REFERENCE FOR CONSULTANCY SERVICES TO CONDUCT AN ASSESSMENT ON CURRENT TRENDS OF COMMUNITY PARTICIPATION IN POLICY AND BUDGET MAKING PROCESSES AND UNDERTAKE TRAINER OF TRAINERS IN NAIKARRA AND SIANA WARDS, NAROK WEST SUB-COUNTY, NAROK COUNTY.

1.0: Introduction

Action Africa Help International (AAH-I) is a regional not for profit humanitarian and development organization with a mission of improving the quality of life of livelihood challenged communities. AAH-I has country Programs in Kenya, Somalia, South Sudan, Uganda, Zambia, and Ethiopia. AAH-Kenya, an affiliate Country Program of AAH-I, addresses development challenges in partnership with marginalized communities in Arid and Semi-arid areas (ASALs) and low income urban and rural settings.  AAH-Kenya supports pastoral communities in Narok West Sub County to sustainably improve their social and economic livelihoods.

Deadline for applications:                1st March 2021

Type of Contract:                              Short Term consultancy

Duration of Consultancy:                 12 Days

Expected Start Date:                         8th March 2021

Deadline to submit final report:       23rd March 2021

Location:                                            Narok West Sub County, Kenya

AAH Kenya envisages the consultancy will be carried out within 15 days, as outlined below:

  #

Activity

No. of Days

a.      

Conduct inception meeting

1

b.     

Conduct desk review (Review and analyze existing secondary data)

              1

c.      

Review and presentation of inception report and survey tools

2

d.     

Field visit for community engagement (Information gathering)

3

e.     

Analysis and presentation of draft report                                              

2

f.      

Final report

1

g.     

Training of the TOTs

2

 

Total       

12

9.0: How to apply

Applications should be sent to  procurement@actionafricahelp.org  by 1st March 2021 with the assignment title in the subject line of the email.

NB: Only shortlisted firms will be contacted.

Document: TOR Policy and Budgeting