Action Africa Help International (AAH-I) is an African-led, Africa focused international non-governmental organization that works with communities in Africa, particularly women, children and youth, to sustainably improve their quality of life.

AAH-I woks as a facilitator with the most marginalized communities in Africa (Kenya, Somalia, South Sudan, Uganda, Zambia, Djibouti, and Ethiopia), supporting their self-reliance efforts so that they can empower themselves to become resilient and ensure that no one is left behind.

AAH-I is looking at implementing an Enterprise Resource Planning (ERP) system that will help with the management of various departmental information. The chosen system is MS Dynamics 365 for 10 users.

Employer:                                         Action Africa Help International

Deadline for applications:                24^th February 2021

Type of Contract:                             Short Term consultancy

Duration of Consultancy:                 4-6 months

Expected Start Date:                         5^th March 2021

2.0 Objectives

The overall system will be the organization’s application that will encompass the below applications/modules:

1. Financial management- General ledger, budgeting, cash management, payables, receivables, fixed assets, periodic activities, payroll, travel manager, and reporting (Business Intelligence).
2. Procurement- purchase requisitions, purchase request for quotations, quotation analysis, order processing, purchase invoices, and asset dispatch/ delivery, asset management/ inventory.
3. Human Resources Management- User information, jobs/ employee management, recruitment, employee manager, leave management, performance evaluation and appraisal, training manager, and timesheets manager.
4. Programs- M&E, warehouse management, fuel management, fleet management, utility maintenance, production management.

3.0 Scope of the Work

The contractor will customize Microsoft Dynamics 365 to meet the requirements of AAH-I. The scope of the customizations is outlined in “AAH-I Microsoft Dynamics 365 Customization Requirements”.

5.0 Consultants qualifications and experience

The service will be delivered by a consulting firm with at least the following:

1. Proven previous works with a minimum of 4 other I/NGOs where the same system was configured and rolled out. A DEMO in FINANCE module will be needed.

9.0 How to apply

Applications should be sent to  procurement@actionafricahelp.org  by 24^th February 2020 with the assignment title in the subject line of the email or dropped at the tender box at;

Action Africa Help International

Upper Hill Nairobi

7^th Floor, Nachu Plaza, Kiambere road.

NB: Only shortlisted firms shall be contacted.

Documents: 1. TOR, 2. Customization Requirements